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Are you curious to learn excel date sorting in the simplest of manners? If yes, check out this blog wherein we have explained everything about excel date sorting for you.
Excel date sorting is one of the most useful features of MS Excel. Whether you wish to organize your relatives’ birthdays so you can send them a greeting card, organize your weekly budget transactions for the fiscal year, or perhaps keep track of the sales figure every month. All these things can be done effectively using the Excel date sorting feature in MS Excel.
The beauty of this feature is that you have the liberty to organize your entries in accordance with the date. You can sort the date by day, week, month, or year. Alternatively, you can even arrange the dates in ascending or descending order.
Sorting the dates in chronological order might be helpful when you have a huge data set to evaluate. Excel includes certain built-in tools to accomplish the task, but occasionally they fall short of our expectations.
In this blog, we will provide a comprehensive guide to performing Excel date sorting without any hassle. So, without further ado, let us get started with the guide.
Although Excel’s built-in sort capabilities are strong and better equipped, they occasionally fail to sort dates properly. This post will show you a few practical tips for organizing Excel data by date in a meaningful manner without affecting the quality of your data.
We will also showcase how these methods can be useful for customer success professionals working in B2B organizations.
Excel makes it remarkably simple to organize dates chronologically. You select the default Ascending Sort option:
Scenario Where Customer Success Professionals Can Use This Excel Date Sorting Method:
There are times when customer success professionals need to prioritize the accounts based on dates in chronological order. This can be because they want to send subscription reminder emails. It can even be to keep a check on the payment date of a particular account.
It is fairly easy to arrange a column of dates if that is all you are worried about. Let us say you need to sort only the dates in Column A of the dataset below. The steps to date-order this data are as follows:
That is it; based on your choice, the selected column will be sorted from newest to oldest date or from oldest to newest date.
For customer success, professionals must prioritize the accounts from the oldest to the newest. It is during such times when this excel date sorting method is utilized.
In more practical terms, you should not sort by a single column. Let us say you need to sort a dataset like the one below based on the date in Column A. The steps to sort multiple columns using the date column are as follows:
Depending on what you provided, this should sort your dates in either ascending or descending order. Additionally, move the cells.
There are times when customer success professionals use different columns to define the date on which the account started and the date on which its subscription will end. When the customer success professional wishes to sort these two columns based on their needs, this excel date sorting method is used.
The steps for converting text to date in Excel using Text to Columns are as follows:
There are times when customer success professionals wish to convert the data they have at their disposal into data; this is where this excel date sorting method is used.
You can rearrange the entire table using the Excel sort options, not just a single column. The trick is to expand the selection when prompted to sort records by date while maintaining the rows.
The specific steps to sort data in Excel by date are as follows:
1. Select the dates in your spreadsheet without selecting the column headers.
2. Select Sort Oldest to Newest under Sort & Filter on the Home tab.
3. You will see the Sort Warning dialogue box. Click Sort: and select the default Expand the selection option.
4. You have achieved the objective. All the rows are maintained together once the records have been sorted by date:
Customer success professionals sometimes need to maintain the accounts based on the date they were incorporated. This is where this excel date sorting method is utilized.
For example, when collecting the anniversaries of your coworkers or relatives, you might choose to organize dates by month rather than the year. In this situation, even if your cells display only the month or the month and day, Excel’s default sort feature will not function since it always considers the year.
The solutions are adding a helper column, removing the month number, and sorting by that column. Use the MONTH function to determine a month from a date.
The formula shown below is used to get the month number from the date in B2:
Tip: Set the General format to the formula cells if the result is shown as a date rather than a number.
Sort your table now using the Month column. For this, choose the month numbers (C2–C8), then click Sort & Filter > Sort Smallest to Largest. When Excel prompts you to widen the selection, do so. If everything is done correctly, you will obtain the following outcome:
When the customer success wishes to sort the birthdays of the accounts based on the month of the year, they use this excel date sorting method.
The best way to arrange dates for a birthday calendar is to group them by month and day. As a result, you require a formula that would extrapolate months and days from birthdates.
The Excel TEXT function is useful in this situation since it can turn a date into a text string with the desired formatting. The format code “mmdd” or “mm.dd” will suffice for our needs.
The formula looks like this when the source date is in B2:
=TEXT (B2, “mm.dd”)
The data will then be organized in order of the days in each month after you sort the Month and day column from greatest to smallest.
The DATE formula can be used to get the same output as follows:
The formula creates a list of dates by taking the month and day from the actual date in B2 and substituting a fictitious year, in this case, 2000, though you can use any other year.
All of the dates should be in the same year and then be arranged chronologically. The dates will be ordered by month and day because the year is the same, which is precisely what you want.
When the customer success professional wants to create a database of the accounts based on their birthdays sorted by date and month, this excel date sorting method is used.
The simplest method for sorting dates by year is to use Excel’s ascending sort (Oldest to Newest) option to arrange dates in chronological order.
As seen in the screenshot below, this will first sort dates by year, then by month, and finally by day.
If for any reason, this arrangement does not satisfy you, you can add a helper column that uses the YEAR formula to separate the year from the date:
Once the Year column has sorted the data, the dates are only sorted by year, ignoring months and days.
Advice: To sort dates by day while ignoring months and years, use the DAY function to extract the day, then sort by the Day column:
When the customer success professionals wish to separate the year from the date of the first subscription of the account, this excel date sorting method is used.
As in the preceding instances, you will also require a helper column to sort the data by weekday. In this instance, we will be sorting by the helper column after adding the WEEKDAY formula, which yields a number according to the day of the week.
This is the formula to use for a week that runs from Sunday (1) through Saturday (7):
Here is the correct one if your week runs from Monday (1) to Sunday (7):
=WEEKDAY (A2, 2)
where the date is located in cell A2 (A2).
Using the first formula, we arrived at the following outcome for this example:
When customer success professionals wish to remember the day of the week the account’s subscription is due, they use this excel date sorting method.
Applying Excel’s ascending sort could be problematic if you have a list of month names in text form rather than dates structured to display only months. It will organize the names alphabetically rather than by month from January to December. Here, a specific kind will be beneficial:
1. Depending on how the months are listed in your worksheet, use either full month names (January, February, March,…) or abbreviated names (Jan, Feb, Mar…) in the Custom Lists dialogue box:
2. To close both dialogue windows, click OK twice.
3. Done! Your data has been arranged chronologically rather than alphabetically by month name:
Tip: In the Custom Lists dialogue box, choose either complete names (Sunday, Monday, Tuesday,…) or short names (Sun, Mon, Tue…) to sort by the names of the days of the week.
When the customer success professional needs to remember the month of a particular account’s subscription due date, they use this excel date sorting method.
The Excel Sort tool handles a range of issues, as you have seen. Its lack of dynamic nature is its lone negative. In other words, you will need to re-sort your data every time something changes, or new data is introduced. Maybe you’re trying to figure out if there is a method to sort data automatically each time a new date is entered so that it is always in the right order.
The most effective approach to do this is by utilizing a macro. The following data will be automatically sorted by date and placed in chronological order using the code examples found below.
Every time something is changed in the worksheet, this macro is run.
It is expected that the dates you wish to sort by are in column C, starting in C2, and that your data are in columns A through C. Row 1 is also considered to have headers (Header:=xlYes). Make the changes below if your records are in different columns:
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
Range(“A1”).Sort Key1:=Range(“C2”), _
Order1:=xlAscending, Header:=xlYes, _
OrderCustom:=1, MatchCase:=False, _
Re-sorting with even the slightest modification in the sheet could be challenging if you are working with a large worksheet that is filled with a lot of data. In this situation, it makes appropriate to restrict the macro’s triggering to changes that take place within a particular range. Only when a modification is made to column C, which holds the dates, does the following VBA code sort the data.
The code should be added to the worksheet where you want to sort the data because both macros are executed automatically whenever a worksheet is changed (Sheet1 in this example). This is how:
Consider a scenario in which you have a list of dates and would want them to be automatically organised in chronological order in a second column, next to the original list. This can be accomplished using the array formula below:
=IFERROR(INDEX($A$2:$A$20, MATCH(ROWS($A$2:A2), COUNTIF($A$2:$A$20, “<=”&$A$2:$A$20), 0)), “”)
Where A2 through A20 represents the initial (unsorted) dates, along with a few blank cells for potential future inputs.
The formula is entered in a blank cell next to the column containing the original dates (C2 in our example), and it is finished by pressing the Ctrl, Shift, and Enter keys simultaneously. the formula down to the remaining cells after that (C2:C20 in our case).
Note: Make sure there are enough empty cells in the referred range so that freshly entered dates are automatically sorted. For instance, even if our list of dates falls inside the range A2:A7, we enter $A$2:$A$20 into the formula and fill cells C2 through C20 with it. By delivering an empty string (“”) instead of errors, the IFERROR function eliminates errors in the additional cells.
There are times when customer success professionals have to dig out lot of information about the clients in a go. This is where this excel date sorting method can be very helpful.
Make sure you submit your data in a format that Excel can understand if it does not seem to be sorting your data appropriately. You might have the numbers recorded as text if they are all left justified in their individual cells. The format can be fixed by choosing a date format from the Text drop-down box on the Excel ribbon.
Our Excel date sorting narrative ends here. These methods should enable you to finish sorting exercises quite quickly. As you put these strategies into practice, we will put together another helpful Excel tutorial to help you come one step closer to excel ninja status.97
It is simple and a good method to organize your data to sort it by date. You can complete it quickly if you use one of these approaches. Sorting data by date also helps to keep your work neat and organized.
Published 4 Aug 2022, Updated 4 Aug 2022
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