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Find out the top platforms or applications to skyrocket your productivity and personal growth with effective “to-do” list management.
In today’s momentarily evolving business landscape, it is quite common for business leaders and managers to be hoarded with lengthy ‘to-do lists’. And it is also quite common to get overwhelmed looking at the sheer number of tasks that need to be attended to and accomplished each day. Enter task management platforms. These platforms, which streamline work and collaboration, also provide a dedicated feature to handle to-do lists! Most of these platforms list down the tasks based on priority, and some of them may also offer a piece of detailed information on the time left, dependencies, etc, so you are always ahead of your deadlines.
With these systems onboard, you can ensure productivity, time management, and collaboration. Intrigued to know more about these platforms? Continue reading as the blog discusses the top platforms/ applications available for to-do list management. But before getting any further, let us discuss the different features that make for a great to-do list management platform…
A to-do list app may be defined as a simple application that helps both individuals as well as organizations to streamline work and accomplish tasks. These apps can be used by individuals as well as by organizations to streamline work and manage their deadlines well.
There are several to-do list management apps available in the market. However, some of them offer features that make task management a breeze.
Let us discuss some of the features of a great to-do list app –
Now, this is the core feature of why you have a to-do list management app – to manage tasks so you don’t miss your deadlines. For this, the app has to send you regular reminders via push notifications, emails or messages. This will help make sure that the task is always on your mind.
Considering your leadership role, it’s understandable that you’d be looking for an app that makes life easy. With this in mind, you will be looking for a to-do app that’s easy to use and navigate. The application should have simple and clear navigation so you don’t have to spend a lot of time figuring things out. Let’s take ‘adding tasks’ for instance, this needs to be simple and straightforward, so you don’t have to spend a lot of time and effort to get things done. A great to-do list management app will also allow you to do this cross-platform, even in offline mode.
Flexibility is one of the most important requirements that professionals seek. A well-designed to-do list management app has to attend to diverse needs. For instance, if a user wants to set priorities based on their own requirement (and not just on the basis of a deadline), the app should let them do it. At the same time, the to-do application should also be flexible in terms of adding tasks and subtasks, mentioning dependencies, and should offer different views so you can access the tasks in different ways.
An ideal to-do list management platform should allow you to share your list of tasks with your peers for easier and better collaboration. This will also help maintain higher levels of transparency. At the same time, the to-do application should also let you have enough control to choose who to share the list with.
Current day diverse workforce brings with it a very diverse range of preferences, especially with the platforms they work with. Therefore, it is important that the to-do list management platform supports cross-platform functionality. Apart from supporting iOS and Android platforms, the app should also be accessible on the web browser.
These are a certain features that you have to be looking for in an ideal to-do list management. Let us now discuss the top to-do list management:
Available for users across Android and iOS systems, this platform is known for being one of the best productivity platforms. The application is designed and developed to assist teams of all sizes save time going back and forth. The platform is quite simple and straightforward to use. It takes just a few steps (matter of clicks) to create to-do lists, add tasks and subtasks, assign the due dates and teams, attach documents and notes, and also customize the task with tags.
Here are some of the features of the app –
FeatureDescriptionTo-do list templatesClickUp offers several pre-designed to-do list templates that can be customized so you can better organize your workflow. TasksWith ClickUp’s powerful task management, it is easier and more efficient to plan, create, organize, and collaborate on tasks and projects. ListsWith ClickUp, it is very easy to create clear, multi-functional to-do lists. The feature helps manage work from anywhere and the reminders and notifications make sure that you never forget anything again. Bi-directional linkingUsing ClickUp’s bidirectional linking feature, it is possible to connect your checklists together. This will help streamline your work. NotepadClickUp also has a notepad feature that you can use to note down to-dos from anywhere, anytime. Additionally, you can also format the notes with rich editing, and turn the entries into trackable elements.
TeuxDeux is one of the most well-designed to-do list management platforms with big, bold fonts. The app has the tasks laid out as a weekly view (by default). The view also highlights the highest-priority tasks that need to be accomplished on a particular day. It is also possible to mention recurring tasks. This way, you will not have to rewrite them every day.
Here are some of the features of the app –
FeatureDescriptionRecurring tasks TeuxDeux has a feature to set up recurring tasks. Using the feature, you will be able to automate your recurring/repetitive tasks. This saves a lot of time and also assists in making sure that you don’t overlook certain important tasks. Markdown support The to-do list management platform also has a Markdown feature which is basically a markup language to format text with syntax. You can use the feature to add formatting elements such as bullet points, headers, bold/italic text, and links. Customizable smart list With TeuxDeux, you can create smart lists which organize your tasks on the basis of specific criteria. The feature lets you define filters and sorting options so that it is easier to categorize tasks according to priorities, tags, due dates, or other custom attributes. Tasks rollover This is another excellent feature offered by TeuxDeux. The platform rolls over unfinished tasks to the next day automatically. This way, you can be sure that the tasks are not forgotten or lost. This feature promotes continuity and helps maintain momentum. Regular emails on the tasks TeuxDeux sends regular emails to remind us about the tasks to be accomplished. These emails nudge teams and help them stay on track with their tasks. Customizable list views TeuxDeux has a Color Wheel feature to customize the views of your lists. The feature lets you choose different colors for different tasks. Thus, you can easily differentiate between tasks.
This is an amazing platform that brings the capabilities of traditional task management to a user-friendly app-first interface. In addition to this, TickTick also has a number of other capabilities like voice input, location-based reminder settings, and real-time data syncing. All these features make the platform great, and together, they assist in staying ahead of tasks and have a better workflow.
Here are some of the features of the app –
FeatureDescriptionFolders This feature helps you organize your tasks into folders so it is easier to categorize and group the ones that are related. This also helps with navigation and task list management. Voice inputsTickTick allows users to provide voice input. This is an excellent feature to share work ideas and task details more impactfully. This helps have quick and clear communication. Sharing listsSharing and collaboration are very important for today’s dynamic teams. And the sharing list feature of TickTick allows you to share lists for easier and more efficient coordination. You can share, assign tasks, set due dates, and even track progress in real-time. Location-based reminderAnother great feature that TickTick offers is the ability to set location-based reminders.
This is a to-do list management platform that helps you personalize your workflow according to your preferences. The platform provides you the flexibility of a task management app within an online to-do list.
Here are some of the features of the app –
FeatureDescriptionSharingWith Toodledo, you can collaborate with your teams by sharing your to-do lists, tasks, and projects with others. It is also possible for you to assign tasks to team members, share progress, and work on common goals. Smart sorting The platform allows you to sort lists and tasks and prioritize your work based on different factors such as priorities, deadlines, and other custom sorting options. HabitsThis is an excellent feature from Toodledo. It allows habit tracking so it’s more efficient to establish and monitor routines and recurring habits. The platform allows you to set up daily and weekly habits so it’s easier to track progress and goal achievement. OutlinesThis feature allows you to build hierarchical structures by outlining tasks and subtasks. This way, you can break down complex projects into smaller, manageable subtasks that are easy to plan and execute.
In the write-up, we have discussed the different features that make for a great to-do list management app and have also discussed some of the great options available. While most of the platforms are packed with some excellent features, they do have certain limitations with respect to modern-day business requirements. Take automation for instance, most of them have limited automation for basic (free) versions. However, automation is one of the key features that modern teams look for as it makes their work much easier. Considering this, adding greater levels of automation and personalization can take them a notch higher. And that is what many new-age to-do list management platforms are coming up with.23
Do share your thoughts.
Kruthan Appanna is a Customer Success Analyst with 5 years of experience. Passionate about leveraging data-driven insights to drive customer satisfaction and retention. Skilled in building strong client relationships and providing strategic solutions.
Published June 08, 2023, Updated June 08, 2023
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