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Discover the differences between Clickup and Notion and find out which productivity tool is a better fit for your organization.
The race to be the top productivity application is ever-growing, with new tools being introduced every single day. Every business has a certain set of unique responsibilities that productivity apps must address. Such a dynamic and competitive area already has a few distinctive solutions at the top of its game: Clickup & Notion.
Here, we will compare both solutions and discuss their pros & cons to help you understand which one is the right productivity tool for you!
Founded in 2017, ClickUp has grown by leaps and bounds, and there is a good reason for it. This “one app to replace them all” slogan of the company sums up its vision accurately. The goal to be a single productivity solution offering every ability has made Clickup scale rapidly.
ClickUp can manage all aspects of productivity solutions, including to-dos, reminders, documents, collaboration, communication channels, and so much more. The key thing about Clickup is that even with all these features, Clickup manages to provide an intuitive user experience without complexity.
The Notion is another tool that has grown in a very similar fashion to Clickup. Being founded in 2018, Notion is among the leaders of the industry, and the company also promotes Notion as “a single space where you can think, write, and plan.” It is another web app that provides organizations with a set of functionalities, including note-taking, to-do lists, project management, and collaboration in many more ways.
While Notion has grown over the years, it offers lesser features compared to ClickUp. However, lesser features allow Notion to be simpler and easier to use. The neat and simple interface is key to Notion’s success.
Both the product almost has a similar focus and aim. As such, they cater to very similar functionalities with minimal differences, as given below:
Starting with the latest buzz in productivity, ClickUp offers a better automation provision to users than Notion. ClickUp provides a set of automation provisions for task management and collaboration. It already provides 50+ automation templates for easy implementation and ideas.
However, Notion is limited to automation abilities. There are not many built-in automation features. However, Notion does have plenty of third-party solutions that can provide automation abilities to the user.
These project management tools grew rapidly during the pandemic as their collaborative solution were as helpful. Both tools have unique collaboration abilities. Notion has a standard set of collaboration features, including multiple users editing the same page, seeing any document edits, and communicating through the comments. Comments in Notion are the primary way to communicate.
ClickUp is a bit more collaborative than Notion. Amon the provisions to chat, mention, and email, ClickUp also offers a Whiteboard. As the name suggests, Whiteboards in ClickUp allow users to brainstorm together and exchange ideas on space. Additionally, ClickUp allows users to create different teams and groups to exchange information or documents about different projects.
While being simple and effective, Notion lacks reporting and visualization. Notion inherently does not provide a dashboard that visualizes project progress. This can be a deal-breaker for many users who expect to overview everything through a visual dashboard.
Here, ClickUp wins with its ability for reporting, summarizing, and visualizing. Through a dashboard, a ClickUp user can get an understanding of everything that is going on with their projects. Users can even review their goals, project, sprints, and epics in an overview.
Taking it one step further, ClickUp allows you to create Goals so that you can identify the progress through quantified tasks and priorities. ClickUp also helps manage the workforce by tracking their day-to-day progress.
Blocks is a unique value proposition for Notion users as it can help them create docs and Wikis to exchange information. Notion offers more than 500 blocks that users can add to pages for their projects. They can add text, lists, images, and many other things to the page for better documentation and resource sharing.
This way, teams can easily source information and exchange it through Notion. Likewise, ClickUp has a documentation feature called ClickUp docs where users can collaborate to create documents and then associate them with projects. These docs can serve as a knowledge resource and can also be helpful in delegating tasks by mentioning team members.
ClickUp leads when it comes to integration with other third-party apps. With ClickUp, you can join even more than 50 third-party apps, including some of the renowned solutions such as Google Drive, Microsoft Teams, Zendesk, Loom, and many such apps. This simplifies the user experience as the user can directly integrate their existing ecosystem.
On the other hand, Notion integrates with 30+ apps. However, Notion is more focused on programming and technical project management needs. As such, it integrates with third-party apps like Figma, Slack, GitHub, Dropbox, and Zoom. It is safe to say that both platforms are working hard to be inclusive of users’ existing ecosystems.
Coming to the key aspect of a productivity platform, both platforms offer varying depths of task management abilities. The Notion is a simpler task management tool as it can help you with the basic needs of task management. Notion offers a Kanban board like Trello with links to other pages.
Additionally, Every task on Notion is a page that can be assigned to the responsible team member. Likewise, the platform provides simpler provisions to add deadlines, comments, and priorities to tasks.
ClickUp makes up for any downside in Notion’s task management. Its intuitive task management abilities allow users to be productive and accomplish more with minimal effort. For instance, users can automate their regular tasks and prioritize their focus on complex ones.
One downside is that Notion doesn’t support recurring tasks and lacks workflow automation. Similar to other tools, One can create subtasks, assign users, set priorities, write comments, and mention dependencies on any task.
Visualizing progress can be an important area for some users. Notion allows you to look at tasks in different views, such as list view, table view, and timeline. However, Notion’s visualization abilities lack against Clickup.
ClickUp provides more than 15 different ways to look at the task, including a list view, board view, Gantt chart, timeline, and calendar view. These provisions allow users to use their platform in the most convenient manner. ClickUp’s mindmaps are another unique visualization/brainstorming provision helping users.
Clickups allow standard notifications for approaching deadlines, mentions, and comments. Likewise, Notion also allows users to comment and set deadlines and notifications for both of them.
However, Notion is much more flexible and allows users to comment on images, files, and text in any area of the page. This feature makes Notion much more agile with notifications and reminders.
Apart from the features, there are many other aspects to a productivity tool. Here are some of the areas where we can compare both platforms:
ClickUp offers a better and more versatile pricing model compared to Notion. ClickUp’s minimum pricing starts at $5/user/month compared to the $8/user/month pricing of Notion. However, both platforms have a custom enterprise pricing model.
When comparing against the features, Notion is clearly an expensive solution than ClickUp.
Both the tools are from the Freemium category with a free as well as a paid model. ClickUp offers unlimited free members for a lifetime with a total of 100 MB/user limitation. Notion also has a free user plan with a two members block trial and a 5 MB/file limitation.
Customer service is a vital aspect of productivity tools as they can benefit or affect an entire team. ClickUp and Notion both have a good reputation for effective customer service.
ClickUp provides customer support with the help of real-time chat, phone calls, and email support to users. Likewise, Notion has customer support through chatbots, email communication, and even through Twitter.
Both the tools are on par when it comes to available resources, knowledge, and help on the internet. Both platforms offer required documentation guides, manual support staff, and even internet communities of both products.
However, ClickUp has thousands of templates on the platform so that users can pick one and start using it by customizing them further. Compared to ClickUp, Notion only has around 60 templates on the platform, so users need to rely on community support for more.
UiPath can be both a cloud-based solution as well as an on-premise solution. Allowing companies to use the tool as needed. ServiceNow is a cloud-based tool only and can not function without cloud infrastructure connectivity.
ClickUp has a handful of features with in-depth provisions. However, all these functionalities make the platform bulkier. However, Notion is far simpler and easier for users to use. Notion becomes ideal for the minimal productivity needs of the smallest teams and individuals. Finding the way around and customizing the tool is easier with Notion.
Both tools have their pros and cons. Both tools are growing rapidly. So clearly, there are several reasons why users prefer using one over the other. Here are several reasons to consider ClickUp for your organization.
ClickUp offers a much more depth of features compared to Notion, as the platform allows organizations to track time, record screens, communicate over real-time chat, and many such features.
ClickUp helps visualize the progress in a much better way with the help of dashboards, Gantt charts, and provisions to view tasks in different forms.
ClickUp comes with features like Whiteboard and roadmaps that can help teams work together on strategizing, visualizing, and preparing effective plans. These innovative initiatives of ClickUp make it a better choice for executive & creative teams.
ClickUp supports 60+ third-party integrations. The list includes the most popular tools like Google Drive and Microsoft Teams. As such, using Clickup might allow users to stick to their existing ecosystem without starting from scratch.
ClickUp offers better role management where organizations can set different roles and access for individuals in the team. Such a provision helps secure and streamline the process for companies.
If you think these features can help you increase productivity, then ClickUp might be a better fit.
While ClickUp seems like a bigger and better version of project management tools, Notion has its own strengths. Here is a list of things that make Notion a popular choice for its users:
Lesser features don’t necessarily limit Notion’s abilities for project management. In fact, Notion can provide a neat and clean user interface to use even without significant customization.
Started as a note-taking app, Notion is still best at it. With Notion, it is easier for users to generate written content with seamless integration to publish, insert lists, or add images.
Notion has certain developer-friendly functionalities that can help them with their daily workflows. Notion can simplify the job of a developer or designer through integrations with tools like Github, Slack, and Figma.
Individuals with stealth startups or users working on their hobbies prefer Notion for its lightweight, easy, and simple interface. Additionally, Notion is completely free for one user with file uploads up to 5MB in size. These characteristics are ideal for an individual that is working alone.
It is a gift to be able to choose from such impeccable productivity tools. Both tools are committed to helping organizations improve their output. As covered in this blog, there are multiple areas where each of the two excel.
The key to choosing one of the platforms relies on your list of priorities.
Notion is a go-to solution in case you need a light solution to manage a smaller project or need to create docs & wikis collaboratively. Comparatively, ClickUp is a heavier and more complex solution that can better serve bigger teams and organizations as they can manage tasks, visualize progress, brainstorm ideas, and can use an array of features.54
You might also want to try using both products for their trial periods to witness how they work and make the final call for yourself.
Anshi has over 12 years of experience in demand generation, digital marketing, and managing global teams. In her prior role as head of marketing operations for a high growth US healthcare tech organization she transformed marketing from cost to revenue center.
Published July 10, 2023, Updated July 10, 2023
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